In a due diligence procedure, it is important to ensure that every person who needs to view confidential documents has access. This can be accomplished by using data room software that allows all parties to look over many files quickly and easily.
The best data rooms online provide a variety of essential features that can improve the efficiency of the data review process and ensure compliance with internal and regulatory requirements. Some of these include drag and drop file uploads as well as bulk uploads of files tags for easy management, a watermark that can be customized, granular permissions, and detailed audit reports that show who did what, when and how.
You should also look for the possibility of customizing your virtual dataroom with colors and logos. This can aid in branding and increase security. Other security features that are important include a remote app wipe as well as a proprietary protection against ransomware.
A reputable company will provide support via a 24/7 customer support in multi-lingual languages and dedicated customer service managers to assist with rapid start-up of your project and ensure the best practices are followed. They will also provide training materials and an evaluation version of the product prior to committing.
To increase efficiency, you should also choose for a VDR with a scroll through feature that lets users go to the next document within the folder they are looking at one. This will save you a lot of time when you are reviewing hundreds of pages of documents. The top providers also have a Q&A section where you can post questions that are routed to experts.