Most of the time, the management of a company is delegated to the board of directors. This can be stated in your articles of association. Even if you have delegated a few day-to-day decisions to different parts of your business it is crucial that the entire board stays in touch and updated through regular board meetings.
If you are planning an event, it is important to ensure that the participants have ample time to prepare. Ideally, this is accomplished by distributing the agenda and any reports in advance. Give at least one week’s notice so that all members are able to be able to attend.
The first item on the agenda should be matters to be decided on. This covers all issues that require a decision as well as any discussion points or unfinished business from the previous meeting.
Another crucial aspect of the agenda is to discuss the performance of the organization. This involves reviewing any significant achievements or milestones and the areas that need improvement and future strategies.
The most important thing to remember is that discussions must be focused and productive. Distractions over new topics could be disruptive and distract you from the primary goals of the meeting. Board members should respect each others’ opinions and not interrupt anyone except when they have a problem or an argument to bring up. It is also a good etiquette to silence cellphones and only take calls in emergency situations. This will help everyone to remain alert and vigilant.