A data room is a safe environment where confidential business files can be shared with partners, investors and other stakeholders. It includes features such as watermarking, auditing and granular access control settings. Be aware of the security features offered by the vendor and whether it supports the formats used by your team when selecting a data-room vendor.
Furthermore, some providers offer additional safety perks such as auto-indexing and fence views. Look for a solution that lets you synchronize your desktop, FTP or other external storage with the data room. This will permit rapid and easy organizing. Find out whether the data room comes with the ability to search in multiple languages and OCR to search text in PDF and images.
It is crucial to know if the provider you choose can redact certain fragments or even the entire document. This feature will help protect your private information by removing all personal data from PDFs and images.
Some of the top VDR providers provide extensive analytics and report features that let you keep track of the activity in your virtual data room. Find a service that can keep track of all uploads, downloads, as well as views of files, in addition to the ability to create custom reports based on the activity.
A trial-free offer is another option you should look for. It allows you to try premium features like data uploading, collaborative features that are innovative and security features without the need to pay to a long-term contract. iDeals offers a 30 day free trial with unlimited preparation time, two admins, 500 MB of storage space, the ability to secure your files, dynamic watermarking and basic digital rights management system.