Virtual data rooms (VDRs) allow you to make it easier and safer to share important documents with other parties. Businesses in many industries including life sciences and tech are using them to conduct due diligence, as well as other business events like M&A capital raisings, audits and strategic reviews.
A VDR provides a number of advantages over physical storage, as the files can be accessed from any location with an internet connection. They are also not vulnerable to physical causes of damage, such as fire or floods and can be stored in a secure manner for as long as the company wishes to keep them.
The most frequent use of a VDR is to assist in an M&A process, where there are a lot of sensitive documents need to be reviewed by potential buyers. In M&A diligence, the VDR lets businesses share confidential documents such as business plans, financial documents and other documents without worrying about their security. Permissions are flexible and detailed logs of user activities can provide valuable information about the needs of each buyer.
To protect online data, a virtual data room should include multiple layers of security including physical and cloud security. A reliable VDR should backup its servers regularly, preventing data loss in the event of technical difficulties. It should also implement encryption techniques including digital watermarking and other features that prevent hackers from accessing files. It should be simple for teams and compliance departments to transfer data from different platforms into the VDR.