Board Portal is a web-based application that allows businesses to simplify their meetings as well as share documents and files and improve governance. The tool is quickly growing in popularity with non-profit and for-profit organizations alike due to its numerous benefits. It saves time and money by reducing the requirement for multiple software applications to perform tasks such as meeting minutes, communication, and document sharing.
Collaboration on documents is simple across platforms and devices in real-time, even if board members are on different continents. Use pre-built agenda templates to quickly create and share agendas and calendar integrations to view everyone’s schedules in real-time and eSignatures that allow instant approval of decisions. The system records a history of every vote, action and comments to ensure that you have a complete picture.
Board portals let directors communicate securely with team members or committees prior to and during meetings. They can also read and annotate documents online. They also ensure that any modifications are documented and stored in a way that the most recent version is always accessible.
The top board role of the company secretary management software providers provide strict security protocols, which include two-factor authentication for logins to users and complete encryption of stored information and communications between members. Additionally, they typically support data retention policies to mitigate company liability. They should also offer a free trial for potential customers, giving them an opportunity to test the software before committing to it.