The swine flu epidemic forced many nonprofit organizations to rethink the way they conduct their board meetings. Instead of compromising the safety and health of staff members and board members certain nonprofits have turned to hybrid meeting formats which allow both in-person and remote attendees. Hybrid board meetings can be a hassle for everyone if they’re not properly planned and equipped with the proper tools.
The best method to ensure a smooth and productive board meeting is by utilizing a dedicated online collaboration tool like BoardPro that allows you to create efficient and detailed agendas. Having an agenda that sets clear goals and time limitations for discussions can help your board remain on track and meet its goals in the time allocated. The software offers a variety of features that make the meeting more collaborative and interactive such as private mode, anonymous voting, and digital whiteboards.
Another important tool for the hybrid meeting is the virtual voting system. This feature can help eliminate geographical and social obstacles go to my blog to increase diversity on your board while making it easier for everyone to take part in decision-making. BoardPro’s feature for virtual voting allows you to swiftly and accurately record votes online. It also offers an anonymous voting option that ensures that sensitive decisions can still be made without compromising the integrity of the board.
It is essential to offer remote participants with a video system that is simple to use and can enhance the experience of meeting. Certain companies offer self-focusing cameras like the Owl Labs self-focusing Meeting Owl. It automatically focuses on the person who is speaking, while displaying everyone the other participants. This makes the meeting more engaging and interesting even for those who aren’t physically present.