Chart of Accounts Example Format Structured Template Definition Chart of accounts, Accounting, Accounting basics

chart of accounts template

Therefore, it pays to be meticulous when either setting up, adjusting, or customizing your chart of accounts. At the risk of sounding repetitive, being thorough on the front-end will save you much heartache on the backend. There’s nothing special about the balance sheet accounts you use within your COA since they flow into the balance sheet you already know and love.

Granted, by the time they hit your financial reports, you’re probably grouping them in a line item anyway. However, the chart of accounts plays a critical role in how your revenue accounts, for instance, flow into the profit and loss statement. In other words, it all starts with the chart of accounts, flows into the ledger accounts, and finally into your ERP system. Therefore, a well-formed and organized COA allows you to draw a direct line between a transaction and how it flows into your financial statements.

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  • It also doesn’t apply benefits near each other, so it’s hard to see your total people costs in one place.
  • They are considered as long-term or long-living assets as the Company utilizes them for over a year.
  • It also helps with recording transactions and organizing them by the accounts they affect to help keep the finances organized.
  • She has also held editing roles at LearnVest, a personal finance startup, and its parent company, Northwestern Mutual.
  • You can organize your chart of accounts with sub-accounts based on your business needs.

While most finance pros prefer Excel, Google Sheets wins out in making numbers more accessible, easier to understand, and transparent. NetSuite also integrates with Cube, so you can keep your accounting and FP&A separate. Like QuickBooks, Sage Intacct is an ERP trusted by all kinds of businesses. Expenses are all the non-debt money that you need to spend in order to keep your business running. Income or revenue account numbers usually begin with reference number 4.

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Business owners who keep a chart of accounts handy will have an advantage when it comes to accounting. An added bonus of having a properly organized chart of accounts is that it simplifies tax season. The COA tracks your chart of accounts business income and expenses, which you’ll need to report on your income tax return every year. A chart of accounts gives you great insight into your business’s revenue beyond just telling you how much money you earn.

  • FreshBooks will help you stay organized with a user-friendly interface that keeps things simple.
  • For that reason, having a well-organized chart of accounts is also vital for obtaining business financing and investors.
  • Each account in the chart of accounts is usually assigned a unique code by which it can be easily identified.
  • Both lenders and investors will want to see that you know how to organize your financials and that your business is healthy .

Set up your chart to have enough accounts to record transactions properly, but don’t go over board. The more accounts you have, the more difficult it will be consolidate them into financial statements and reports. Also, it’s important to periodically look through the chart and consolidate duplicate accounts.

Sample Chart of Accounts for a Small Company

It affects employee morale and reflects a business’s financial stability and reputation. Because employees rely on their paychecks, errors or untimely payments can create a lack of trust. But when paychecks are accurate and delivered promptly, employees are more engaged and motivated. A bookkeeper records financial transactions, which helps in the financial analysis of a company’s performance. If you don’t need all of these accounts, you don’t need to create them today. But following this basic structure should give you a strong starting point for your organization.

chart of accounts template

Even for a small business, however, more digits allow the flexibility to add new accounts as the business grows in the future, while maintaining the logical order of the coding system. You can drive profitable growth by streamlining key processes, gaining greater insights into your business, and making decisions on real-time information. Or you’ll spend too much time reconstructing old accounts, which can lead to mistakes and inaccurate data. It’s a best practice to wait until the end of the year—after a close—to merge, rename, or delete accounts.

What Is a Chart of Accounts (COA)?

It can also be helpful to relate the chart of accounts to budget categories, so managers can see at a glance how the business is performing against expectations when they review the listed accounts. A chart of accounts is a tool that lists all the accounts in the general ledger with unique numbering to help locate them in the relevant accounting book. Stakeholders can refer to the COA and balance sheet, and income statement to find the source of expense and earnings.

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